This is a friendly reminder on January 1, 2024, the Workday system update designed to ensure that all air travel funded by federal awards or federal flow through awards complies with federal regulations as required by the Fly America Act will be in effect. This important process improvement will help prevent UCF travelers from inadvertently incurring non-allowable/non-reimbursable travel expenses.
This update to the Workday Spend Authorization process requires the user to confirm that one of the following selections/actions has been completed:
- The purchaser selected an airline that is a U.S. flag air carrier.
OR
- The purchaser submitted the UCF Fly America Act Exception Form as a Workday attachment. The form can be found on the Office of Research website.
Please Note: Not meeting one of these two conditions will result in an error message for that travel entry. The UCF Travel Manual and Workday’s Create a Spend Authorization knowledge article are updated to reflect this process improvement.
The Fly America Act (41 CFR 301-10.131 through 301-10.143) requires that all federally funded travel be on a US flag carrier or US flag carrier service provided under a code-share agreement, except under specific situations. For more information on the Fly America Act, please visit the U.S. General Services Administration Website.
This new Workday process improvement was previewed and discussed at the November 15th EXCIT meeting and will be shared during the Finance Focus Group (FFG) meeting. In the meantime, please contact the Office of Research Post Award team at ospgrantsacct@ucf.edu if you have any questions or need clarification.