The Workday Enterprise System, Grants and Payroll are announcing changes to the Pay Component Group. Changes involve new and revised earning codes that are scheduled to go into effect in Workday during the pay period cycle of January 31-February 13. The new or updated earning codes provide the ability to efficiently break out (Senior) Personnel from Other Personnel Services (OPS). They also eliminate the need to manually correct via allocations and journal entries by utilizing the correct Pay Component Group for Eligible OPS Earnings and posting to Object Class is Standard: 2000 Other Personnel Services. Users will no longer temporarily see the OPS charges in 1000 Personnel and then have it moved since it will initially be posted to the correct Object Class.
Note: These changes do not impact Time Tracking, Time Off and Leave of Absence.
The new and updated earning codes follow:
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New Earning Codes
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Edited, Existing Earning Codes
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Regular – Salary OPS
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Regular – Salary
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N/A
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Regular – Hourly (edit worker eligibility)
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N/A
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Regular – Hourly OPS (edit worker eligibility pay period dates)
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Holiday – US – OPS
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Holiday – US
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IST/FSEC Salary – OPS
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IST/FSEC Salary
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Time Off – Annual Used – OPS
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Time Off – Annual Used
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Time Off – Emergency Closure – OPS
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Time Off – Emergency Closure
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Time Off – No Pay – OPS
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Time Off – No Pay
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Time Off – Sick Used – OPS
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Time Off – Sick Used
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The Workday reports impacted by these updates are below:
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UCF Payroll Costing Results
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UCF Payroll Results Lines for HR Executives
Note: Any filters that have been saved in the Pay Component field should be reviewed before running the report for new values to ensure the report displays the required data. The new earning codes are displayed in their respective fields within the report’s results.
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UCF Award Budget Position
Note: This report is organized by Object Class (Budget Category on PI Dashboard). Users may see historical corrections or temporary changes. This change will correct this information for future entries.
If using earnings, these Workday tasks are impacted:
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Payroll Accounting Adjustment (PAA)
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Assign Costing Allocations
Accordingly, users should be mindful of the new earning codes when selecting the earning option.
A new knowledge article New/Updated Workday Earning Codes provides further information and screenshots for additional clarification.
A review of this update will be included in the EXCIT meeting on February 19 and the Finance Focus Group meeting on February 20. Staff are encouraged to bring questions to receive further clarification.
If you have questions in the interim, submit a Workday Help case with a case type of Other HR or Other Finance, depending on the nature of the questions.