As part of our ongoing efforts to streamline and enhance financial processes within Workday, updates to the Spend Authorization process will take effect on September 1 for two specific travel categories. These changes include the addition of new information field within the Spend Authorization request and, when applicable, a required approval from the Provost or an authorized delegate as part of the standard Workday approval workflow.
The travel categories impacted are:
Lodging Within 50 Miles of Home or Headquarters
When a lodging expense type (Hotel, Conference Hotel, etc.) is selected in a Spend Authorization, a new checkbox will appear asking whether the hotel accommodations are located within 50 miles of the traveler’s home or headquarters.
If this checkbox is selected, the Spend Authorization will be routed to the Provost or an authorized delegate for approval, in addition to all other required approvals.
Foreign and Out-of-State Travel Greater Than 30 Days
Spend Authorizations for foreign travel and out-of-state travel exceeding 30 days will be routed to the Provost or an authorized delegate for approval, in addition to all other required approvals.
To learn more about these changes:
- Click here to view an infographic outlining the complete approval process.
- Click here to review the updated Knowledge Article, which includes screenshots of the new fields and approval routing.
Thank you for your partnership as we continue to improve and enhance the financial processes that support the important work of our faculty, staff, and students at UCF.
Go Knights! Charge On!