System Updates

The fringe expense for Federal Work Study (FWS) overflow earnings was not configured in Workday to apply the 2% fringe rate since the rate was implemented. As a result, the 2% fringe rate was not being calculated on the earnings exceeding their award amount. Moving forward, the 2% fringe expense will be applied only to the portion of earnings that exceed the FWS award amount. These expenses will be charged to the default organizational assignments Worktags. Note: This will not impact FD725-Federal Work Study.

Procurement Services is pleased to announce that starting February 24, electronic invoicing is available for Airgas punchout orders. We anticipate that using electronic invoices for Airgas punchout orders will alleviate the administrative burden of reconciling and submitting invoices manually and thus allow UCF to submit payment in a timelier manner.

The Workday Enterprise System, Grants and Payroll are announcing changes to the Pay Component Group. Changes involve new and revised earning codes that are scheduled to go into effect in Workday during the pay period cycle of January 31-February 13.  The new or updated earning codes provide the ability to efficiently break out (Senior) Personnel from Other Personnel Services (OPS). They also eliminate the need to manually correct via allocations and journal entries by utilizing the correct Pay Component Group for Eligible OPS Earnings and posting to Object Class is Standard: 2000 Other Personnel Services. Users will no longer temporarily see the OPS charges in 1000 Personnel and then have it moved since it will initially be posted to the correct Object Class.

The UCF Procurement team announces a new alert that displays when creating a Workday requisition with attachments. When uploading an attachment to a requisition, the new alert requires users to select a spend attachment category. Attachment categories provide reviewers/approvers the ability to quickly identify attachments and facilitate the review/approval process. The new categories and definitions…

The kNEXT Team is pleased to announce two new enhancements to the Workday user experience, the Expense Hub and new and updated Workday notifications.  These improvements are in direct repose to feedback from our user community will be available beginning Monday, August 19. Expense Hub The Expense Hub greatly improves the user experience by centralizing…

UCF’s first Workday system update of the year was completed on Saturday, March 9. All UCF employees (including faculty and staff) will notice feature updates to their Workday announcements and Workday search. The Workday Time Entry view for hourly employees also has updates. Learn more information about campus community impacts at What’s New with Workday:…

Workday is scheduled to complete its biannual system update on Saturday, March 9. Workday releases two system updates annually in March and September. Updates may impact specific groups within UCF or the entire UCF community. What Is a Workday System Release? System updates, also called system releases, install modifications within Workday to provide enhanced system…

This is a friendly reminder on January 1, 2024, the Workday system update designed to ensure that all air travel funded by federal awards or federal flow through awards complies with federal regulations as required by the Fly America Act will be in effect. This important process improvement will help prevent UCF travelers from inadvertently…

The new Workday Assistant tool is now available! As a reminder, this is an automated, conversational tool that assists UCF faculty and staff to quickly complete actions or retrieve information in Workday. This feature is available via desktop and Workday mobile app by selecting the Workday Assistant icon. To learn how to access and use…

UCF’s second Workday system update of the year was completed on Saturday, September 9. All UCF employees (including faculty and staff) will notice feature updates to their Workday homepage, Workday search and My Tasks. Learn more information about campus community impacts at What’s New with Workday: System Release September 2023. UCF managers and supervisors will…