Finance

UCF Procurement Services continues to play an active role in streamlining purchasing opportunities for the UCF community. As a result, the Sigma Aldrich (Millipore Sigma) punchout catalog is now a connected supplier in Workday. Punchouts are available to all UCF employees who create purchasing requisitions. These supplier catalogs (also known as Connection to Supplier websites)…

UCF Procurement Services is pleased to announce that the bid threshold for university purchases has been increased from $75,000 to $150,000. Important: It is best practice to seek competition for all purchases, regardless of dollar amount, because competition works!  The new competition thresholds are as follows: The updated Competition Requirements can be located on the Procurement Services website.…

The Catalog of Federal Domestic Assistance (CFDA) is being replaced with Assistance Listing in Workday to correlate with the official update. All IDs and descriptions will remain the same. Awards will reflect the change immediately while reports that include this field will be updated shortly after. Learn more about this update at the General Services…

The offices of Financial Affairs and the UCF Foundation are pleased to announce that 2024 foundation gift budgets, including July 2024 endowment payout were loaded into Workday effective last week. This means that colleges and units (including direct support organizations like Athletics) may once again directly charge gifts within the Workday system replacing the former…

Did you know that many expense items and spend categories have descriptions?  To view the spend category or expense item description while completing an expense report in Workday, click the Related Actions button (the three dots in the orange rectangle) next to the spend category/expense item name.  A pop-up will appear that includes the spend…

There are several “UCF Extract” reports in Workday for the UCF community that provides information on all active grants and cost centers. Users can access the quick and easy reports by using the Workday search bar to access these two reports, which also help identify Foundation Data Model (FDM) values. Report details include:

As of June 27, the previously used Adaptive User Login is no longer available and all users must access the Adaptive Planning application within Workday using your App Menu or Workday search bar. All current Adaptive users have immediate access to the new application. Future users will be able to obtain access per Central Budget…

Worktag templates are now available on the FDM Dashboard in Workday to help streamline new worktag requests. Staff should utilize these templates when requesting a new worktag value in Workday. To access the templates, navigate to the “Other Resources” section on the Financial Initiative/Activity tab on the FDM Dashboard as shown in the image below:…

It’s our first fiscal year end since Workday Go-Live and it’s time to close the books! UCF’s fiscal year ends on June 30 and financial transactions in the Workday system will be impacted. All finance business centers (FBCs) have been provided a Fiscal Year-End (FYE) Closing Schedule to help guide users on these deadlines. Over…

We are pleased to announce that the Foundation Data Model (FDM) Dashboard is now available for Workday users. The FDM Dashboard allows users to review information regarding specific financial worktags for topics such as: Financial Initiative/Activity, Gifts/Grants, Projects, Funds/Programs, Designations and Cost Centers/Divisions. The FDM Dashboard knowledge article provides information on how to access and…