General

Workday completed its semiannual system release on Saturday, September 20. Workday releases two system updates annually in March and September. Updates may impact specific groups within UCF or the entire UCF community.

Effective September 17, the Financial Affairs team is pleased to announce the following enhancement to the UCF Operating Budget vs Actuals with Full Details by Ledger Account report:

This message is to inform users there has been a delay in the implementation of the new electronic invoicing process for Airgas monthly rental fees. Consequently, October 1, 2025, is the new go-live date for this process.

Effective today August 25, 2025, the Financial Affairs team is pleased to announce enhancements to the UCF Find Purchase Order Lines report.

The Procurement team is pleased to announce that the ThermoFisher Scientific (Life Technologies Corporation) catalog is now available as an additional connected supplier in Workday. ThermoFisher Scientific represents the legacy life technology brands including Invitrogen™, Applied Biosystems™, Gibco™, Thermo Scientific™, and Affymetrix (eBioscience). This catalog includes many of the most-cited products for genetic engineering, amplification, purification, quantification, and analysis.

On September 1, 2025, the supplier Airgas will begin invoicing electronically for monthly cylinder rental and/or lease charges as well as bulk gas and rental charges. As a result of this modification, Airgas invoices will be submitted to UCF via integration in Workday, like an invoice from a punchout order.

Options for certain Workday reports for Fiscal Year End.

The Workday Report administration team is pleased to announce that as part of our ongoing efforts to minimize report duplication, three Workday provided reports are no longer available. 

Spring 2025 Workday System Updates are live! UCF’s first Workday system update of the year was completed on Saturday, March 15. All UCF employees (including faculty and staff) will notice feature updates to include:

The fringe expense for Federal Work Study (FWS) overflow earnings was not configured in Workday to apply the 2% fringe rate since the rate was implemented. As a result, the 2% fringe rate was not being calculated on the earnings exceeding their award amount. Moving forward, the 2% fringe expense will be applied only to the portion of earnings that exceed the FWS award amount. These expenses will be charged to the default organizational assignments Worktags. Note: This will not impact FD725-Federal Work Study.