Finance

The Workday Enterprise Systems, Financial Affairs and kNEXT teams are delighted to announce the upcoming implementation of new system enhancements for Workday Finance Users that will go-live in Workday today, Friday, January 31. These updates are in response to your feedback and are designed specifically to address the needs of the Workday user, which include:

Financial Affairs is pleased to announce the release of the UCF Find Spend Authorization Lines for  Organization report. This report replaces the previous UCF Summarized Find Spend Authorization Lines for Organization report. The new report offers enhanced flexibility which includes the following:

The UCF Procurement team announces a new alert that displays when creating a Workday requisition with attachments. When uploading an attachment to a requisition, the new alert requires users to select a spend attachment category. Attachment categories provide reviewers/approvers the ability to quickly identify attachments and facilitate the review/approval process. The new categories and definitions…

The kNEXT Team is pleased to announce two new enhancements to the Workday user experience, the Expense Hub and new and updated Workday notifications.  These improvements are in direct repose to feedback from our user community will be available beginning Monday, August 19. Expense Hub The Expense Hub greatly improves the user experience by centralizing…

UCF Procurement Services continues to play an active role in streamlining purchasing opportunities for the UCF community. As a result, the Sigma Aldrich (Millipore Sigma) punchout catalog is now a connected supplier in Workday. Punchouts are available to all UCF employees who create purchasing requisitions. These supplier catalogs (also known as Connection to Supplier websites)…

UCF Procurement Services is pleased to announce that the bid threshold for university purchases has been increased from $75,000 to $150,000. Important: It is best practice to seek competition for all purchases, regardless of dollar amount, because competition works!  The new competition thresholds are as follows: The updated Competition Requirements can be located on the Procurement Services website.…

The Catalog of Federal Domestic Assistance (CFDA) is being replaced with Assistance Listing in Workday to correlate with the official update. All IDs and descriptions will remain the same. Awards will reflect the change immediately while reports that include this field will be updated shortly after. Learn more about this update at the General Services…

The offices of Financial Affairs and the UCF Foundation are pleased to announce that 2024 foundation gift budgets, including July 2024 endowment payout were loaded into Workday effective last week. This means that colleges and units (including direct support organizations like Athletics) may once again directly charge gifts within the Workday system replacing the former…

Did you know that many expense items and spend categories have descriptions?  To view the spend category or expense item description while completing an expense report in Workday, click the Related Actions button (the three dots in the orange rectangle) next to the spend category/expense item name.  A pop-up will appear that includes the spend…

There are several “UCF Extract” reports in Workday for the UCF community that provides information on all active grants and cost centers. Users can access the quick and easy reports by using the Workday search bar to access these two reports, which also help identify Foundation Data Model (FDM) values. Report details include: