Human Resources

The fringe expense for Federal Work Study (FWS) overflow earnings was not configured in Workday to apply the 2% fringe rate since the rate was implemented. As a result, the 2% fringe rate was not being calculated on the earnings exceeding their award amount. Moving forward, the 2% fringe expense will be applied only to the portion of earnings that exceed the FWS award amount. These expenses will be charged to the default organizational assignments Worktags. Note: This will not impact FD725-Federal Work Study.

The Workday Enterprise System, Grants and Payroll are announcing changes to the Pay Component Group. Changes involve new and revised earning codes that are scheduled to go into effect in Workday during the pay period cycle of January 31-February 13.  The new or updated earning codes provide the ability to efficiently break out (Senior) Personnel from Other Personnel Services (OPS). They also eliminate the need to manually correct via allocations and journal entries by utilizing the correct Pay Component Group for Eligible OPS Earnings and posting to Object Class is Standard: 2000 Other Personnel Services. Users will no longer temporarily see the OPS charges in 1000 Personnel and then have it moved since it will initially be posted to the correct Object Class.

The Workday Enterprise Systems (WES) team is pleased to announce upcoming improvements to the Delegation Assignments functionality in Workday. These updates include:

The distribution and signing of UCF’s fall faculty agreements transitioned to Workday effective July 7. As the agreements are ready for signature, faculty will receive an email via their UCF Outlook account notifying them their agreement can be reviewed and signed. This replaces the former manual process and means that faculty can conveniently access and…

Two microlearnings are now available in Workday Learning for UCF staff responsible for completing I-9 forms and faculty summer appointments. Microlearnings provide refresher training to UCF staff and contain self-paced content that is a combination of video recordings and documentation. Navigate to the direct links above to enroll and review additional course information. Visit the…

HR kNEXT is pleased to announce the development of the HRBC Report Guide which contains a summary of Workday Reports that HR Business Center (HRBC) employees will need to access and run to monitor the accuracy of dates in Workday. This guide lists each report and provides helpful information regarding the specific report. The guide…

The Office of Institutional Equity (OIE) is pleased to announce improvements regarding search committee training effective April 1, 2023. As you are aware, currently college/department HRBCs must send an email to the Office of Institutional Equity (OIE) to request that search committee members be registered for mandatory search training.  While the registration process generally may…

Based on feedback, the following updates have been made: Additional Job Appointments The following provides guidance on how to manage staff who have multiple job appointments within Workday. If the appointment is for the same job profile and supervisory org, an additional job should not be created each time an employee is issued a dual…